As the COVID-related risks of travel continue to evolve, Wake Forest is monitoring the latest public health recommendations and travel-related advisories and adjusting our policies and guidelines accordingly.

The guidance outlined below is effective on July 1, 2021 and will remain in place until further notice.

What has changed?

  • Individual faculty, staff, and students are no longer required to receive pre-authorization for Wake Forest-sponsored domestic travel. However, faculty, staff, and students must comply with the new guidelines for domestic travel.
  • Group student domestic travel (e.g. WFU Athletics, student organizations, clubs, intramural teams, etc.) no longer requires pre-authorization. However, groups are asked to maintain a roster of all travelers.
  • International travel for faculty, staff, and students still requires pre-authorization from the University’s Travel Authorization Team. All individuals/groups are required to complete the Wake Forest-Sponsored International Travel Pre-Authorization Form.

DOMESTIC TRAVEL 

In order to allow for research, scholarly pursuits, and other activities essential to the University’s mission, Wake Forest-sponsored domestic travel is permitted using the following guidelines:

  • Faculty/Staff Travel
    • Faculty/Staff should follow regular Department/Unit procedures for budgetary approval and adhere to any additional University guidelines for approval over any specified thresholds.
    • Before committing any university funds, faculty/staff should monitor and be prepared to adhere to the requirements of local and state governments for their destination(s).
    • Faculty/Staff should be fully vaccinated for COVID-19 with an FDA-authorized/approved vaccine prior to traveling.
    • Faculty/Staff should follow current CDC Recommendations for Domestic Travel before, during, and after travel.
      • Unvaccinated travelers should contact the WFU Faculty & Staff Clinic at (743) 223-4217 in order to be cleared for return to work/campus and to arrange for a possible COVID-19 test 3-5 days after travel.
    • All faculty/staff should self-monitor for COVID-19 symptoms for 14 days after returning from travel and in compliance with the University COVID-19 Policy. If any symptoms of illness occur, then faculty/staff are required to self-isolate, report symptoms to the WFU Faculty & Staff Clinic, and get tested for COVID-19.
    • University-sponsored domestic travel, including pre-departure and post-return requirements, should not interfere with work, teaching, or other Wake Forest responsibilities.
    • Faculty/Staff should comply with all existing Wake Forest policies and guidelines associated with domestic travel (e.g. Travel Administrative Procedure)
  • Student Individual Travel
    • At least two weeks prior to traveling, students should be fully vaccinated for COVID-19 with an FDA-authorized/approved vaccine.
    • Students should monitor and be prepared to adhere to the requirements of local and state governments for their destination(s).
    • Students should follow all current CDC Recommendations for Domestic Travel before, during, and after travel.
      • Unvaccinated student travelers – current CDC recommendations call for getting tested 1-3 days before travel, getting testing 3-5 days after travel, and self-quarantine for 7 days (or self-quarantine for 10 days if not tested upon return). Unvaccinated student travelers should contact the WFU Student Health Service at (336) 758-5218 or shs@wfu.edu in order to be cleared for return to campus and to arrange for a possible COVID-19 test 3-5 days after travel.
    • All students should self-monitor for COVID-19 symptoms for 14 days after returning from travel and in compliance with the University COVID-19 Policy. If any symptoms of illness occur, then students are required to self-isolate, report symptoms to the WFU Student Health Service, and get tested for COVID-19.
  • Student Group Travel
    • Group student domestic travel (e.g. WFU Athletics, student organizations, clubs, intramural teams, etc.) does not require travel pre-authorization.
    • Group leaders should maintain a roster of all travelers for each trip.
    • All travelers in the group should monitor and adhere to the requirements of local and state governments for their destination(s).
    • All travelers in the group should be fully vaccinated with an FDA-authorized/approved vaccine (or have an exemption on file with the University.
    • All travelers in the group should follow current CDC Recommendations for Domestic Travel before, during, and after travel.
      • Unvaccinated student travelers – current CDC recommendations call for getting tested 1-3 days before travel, getting testing 3-5 days after travel, and self-quarantine for 7 days (or self-quarantine for 10 days if not tested upon return). Unvaccinated student travelers should contact the WFU Student Health Service at (336) 758-5218 or shs@wfu.edu in order to be cleared for return to campus and to arrange for a possible COVID-19 test 3-5 days after travel.
    • All travelers in the group should self-monitor for COVID-19 symptoms for 14 days after returning from travel and in compliance with the University COVID-19 Policy. If any symptoms of illness occur, then the individual is required to report symptoms to the WFU Student Health Service or Faculty & Staff Clinic, and get tested for COVID-19.

INTERNATIONAL TRAVEL

All Wake Forest-sponsored/funded international travel for faculty, staff, and students requires pre-authorization from the University’s Travel Authorization Team. Prior to undertaking or committing to any Wake Forest-sponsored international travel, all individuals/groups are required to complete the Wake Forest-Sponsored International Travel Pre-Authorization Form.

  • Faculty/Staff Travel
    • Faculty/Staff must submit the Wake Forest-Sponsored International Travel Pre-Authorization Form, indicating the nature of the proposed international travel and other details.
    • If the proposed travel is pre-authorized, then faculty/staff are required to comply with the University’s International Travel Policy and adhere to the following requirements and guidelines:
      • Faculty/staff must comply with the International Travel Forms process which includes purchasing international travel insurance and signing an Assumption of Risk & Release form.
      • Faculty/Staff should be fully vaccinated with an FDA-authorized/approved vaccine prior to traveling. Vaccination may be required for entry into certain countries.
      • Before committing any university funds, faculty/staff should monitor and be prepared to adhere to the travel recommendations and requirements for their destinations as outlined by the U.S. Department of State and CDC. As necessary, travelers should consult other travel-related resources. NOTE: The University will not cover the cost of quarantine-related expenses that could be incurred as a result of travel to certain countries.
      • Before, during, and after travel, faculty/staff must follow all current CDC Recommendations for International Travel.
        • Unvaccinated travelers are required to:
          • Self-quarantine after travel for 7 days with a negative test taken 3-5 days after travel or 10 days without a test. This must be done before travelers can return to in-person/on-campus work. Testing costs are the responsibility of the traveler. Paid Time Off (PTO) or personal vacation days will need to be used for the quarantine period.
          • Self-monitor for COVID-19 symptoms for 14 days after returning from travel and in compliance with the University COVID-19 Policy. If any symptoms of illness occur, then faculty/staff are required to self-isolate, report symptoms to the WFU Faculty & Staff Clinic, and get tested for COVID-19.
        • Vaccinated travelers will be required to:
          • Get tested 3-5 days after travel
          • Self-monitor for COVID-19 symptoms for 14 days after returning from travel and in compliance with the University COVID-19 Policy. If any symptoms of illness occur, then faculty/staff are required to self-isolate, report symptoms to the WFU Faculty & Staff Clinic, and get tested for COVID-19.
    • Faculty/Staff should endeavor to purchase refundable airfare and/or tickets with minimum change fees. Likewise, faculty/staff should consider purchasing tickets from a travel agent or directly from the airlines.
    • Per CDC and U.S. Department of Health & Human Services orders, all air passengers coming to the United States, including U.S. citizens and fully vaccinated people, are required to have a negative COVID-19 test result no more than 3 days before travel or documentation of recovery from COVID-19 in the past 3 months before they board a flight to the United States. This requirement is subject to change with little or no notice. Visit this CDC link for the most up-to-date information.
    • University-sponsored international travel, including pre-departure and post-return requirements, should not interfere with work, teaching, or other Wake Forest responsibilities.
    • Prior to undertaking any travel, international faculty/staff who are visa-sponsored by Wake Forest University should check with International Student & Scholar Services (ISSS) at iss@wfu.edu.
    • Faculty/Staff must follow all other Wake Forest guidelines and policies associated with international travel (e.g. Travel Administrative Procedure).
  • Student Individual Travel
    • Individual student travelers must submit the Wake Forest-Sponsored International Travel Pre-Authorization Form, indicating the nature of the proposed international travel.
    • If the proposed travel is pre-authorized, then the student is required to comply with the University’s International Travel Policy and adhere to the following requirements and guidelines:
      • Students must comply with the International Travel Forms process which includes purchasing international travel insurance, signing an Assumption of Risk & Release form, and completing a Health Questionnaire.
      • Prior to undertaking any travel, international students (e.g. F-1, J-1 visas) should check with International Student & Scholar Services (ISSS) at iss@wfu.edu.
      • Students must be fully vaccinated with an FDA-authorized/approved vaccine at least two weeks prior to traveling. Vaccination may be required for entry into certain countries
      • Before committing any university funds, students should monitor and be prepared to adhere to the travel recommendations and requirements for their destinations as outlined by the U.S. Department of State, CDC, and other travel-related resource services. NOTE: The University will not cover the cost of quarantine-related expenses that could be incurred as a result of travel to certain countries.
      • Before, during, and after travel, students must follow all current CDC Recommendations for International Travel.
        • Vaccinated travelers will be required to:
          • Get tested 3-5 days after travel
          • Self-monitor for COVID-19 symptoms for 14 days after returning from travel and in compliance with the University COVID-19 Policy. If any symptoms of illness occur, then the student is required to self-isolate, report symptoms to the WFU Student Health Service, and get tested for COVID-19.
      • Students should endeavor to purchase refundable airfare and/or tickets with minimum change fees. Likewise, they should consider purchasing tickets from a travel agent or directly from the airlines.
      • Per CDC and U.S. Department of Health & Human Services orders, all air passengers coming to the United States, including U.S. citizens and fully vaccinated people, are required to have a negative COVID-19 test result no more than 3 days before travel or documentation of recovery from COVID-19 in the past 3 months before they board a flight to the United States. This requirement is subject to change with little or no notice. Visit this CDC link for the most up-to-date information.
      • Students must follow all other Wake Forest guidelines and policies associated with international travel.
  • Student Group Travel
    • All group international student travel (e.g. study abroad programs, WFU Athletics,student organizations, etc.) remains subject to University review and pre-authorization. Inquiries should be directed to the Center for Global Programs & Studies (GPS) at gps@wfu.edu.

PERSONAL TRAVEL

For both domestic and international travel that is personal in nature (i.e. not funded or sponsored by the University), Wake Forest offers the following advice:

  • Faculty, Staff and Student Travel
    • Vaccination is strongly encouraged; check with your destination state or country for entry requirements (some countries may require a COVID-19 vaccination for entry).
    • To the extent possible, avoid/limit public and mass transit such as train, bus, subway, taxis, rideshare services, etc. Wear a mask on all public transportation.
    • Adhere to the destination’s mask and social distancing requirements.
    • Follow all CDC advice for domestic and international travel.
      • For international travel:
        • Check with the destination country frequently to be aware of any border entry or quarantine restrictions, obtain a COVID-19 PCR test within 72 hours before return to the United States, (currently required by U.S. government even if vaccinated), and get tested for COVID-19 3-5 days after return.
        • If unvaccinated, quarantine for 7 days following return from travel with a test on day 3-5 after returning. If you choose not to be tested, then quarantine for a full 10 days following travel. Paid Time Off (PTO) or personal vacation will need to be used for the quarantine period.
    • Self-monitor for COVID-19 symptoms for 14 days after returning from travel and in compliance with the University COVID-19 Policy. If any symptoms of illness occur, then self-isolate, report symptoms to the WFU Student Health Service or Faculty & Staff Clinic, and get tested for COVID-19.

    Consult travel advisories issued by the CDC and U.S. Department of State when traveling.